Key areas of the job include negotiating, reviewing documents and administrative accountability. After the contract award, the focus then shifts on contract performance which entail tasks that are referred to as “contract administration.” The range of contract administration activities will vary depending on your organization and use case, as well as the type of contract, how complicated the requirement(s) is, dollar value, and overall importance of the contract. Stand-out contract managers tap into their interpersonal skills every day for smooth contract delivery and to inspire innovative goods and services from suppliers. Coming to terms with agreements involves skill. Tasks and duties. You may also include soft skills and personality traits that you envision for a successful hire. Modern cloud based SaaS providers offer a suite of Contract Management Solutions, which use cutting-edge technology platforms to build their solutions. Does it help track important contract dates, such as, expiration dates, auto-renewal dates, performance reviews and contract end dates. Keeping abreast of new regulations impacting the contract function is also a part of the job. Communicate/liaise with the Contract Administrators based in the London office to handle the administrative tasks/processes in connection with the sending of the execution version of the license agreements, i.e. Preparing contract documents for execution. However, the challenge lies in sifting through a range of Contract Management Solutions to determine the best fit. Contract administrators are employed in a variety of industries. There are numerous significant and important activities that will ultimately effect the overall success of the contract. Working with cross-functional teams requires leadership capability. Customers, cross-functional teams and suppliers all interface with these professionals. Successful candidates must excel in this area. Negotiating contracts is a complex job involving many factors, especially when contracts must include more complicated structures. Administrators negotiate with tact and diplomacy, but stand their ground on key points. Contract compliance is a large part of the administrator's job. Bureau of Labor Statistics: Administrative Services. A contract administrator ensures all parties to an agreement are fulfilling their obligations. Administrators must be pro-active. Keeping abreast of new regulations impacting the contract function is also a part of the job. Optimizing this phase can help avoid poor contract performance and administration. Invoicing, Database, and Contract Management represent a very decent share of skills found on resumes for Contract Administrator with 29.07% of the total. Oftentimes these professionals are called upon to communicate policy. Obtaining a bachelors degree in contract administration is a viable way to begin a career in this profession. Failure to include all of the requirements in the specifications can lead to a failure in the Contract Administration process. Let's find out what skills a Senior Contract Administrator/Contract Administrator actually needs in order to be successful in the workplace. Examples of Contract Administrator skills. The contract administrator needs to have both proven leadership skills but also be able to be a solid team player. Here is a list of the top five qualities for a solid contract management team and successful operation: Observant. Emphasis should be placed on planning and researching the requirements of the goods or services to be provided. Analytical and problem-solving skills: The Contract Administrator is the foundation of every project, as the contract is the base upon which all work is built. We ranked the top skills based on the percentage of Senior Contract Administrator/Contract Administrator resumes they appeared on. Administrators must be astute in business practices, have a grasp of financial issues and practice sound judgment. Here is a list of the top five qualities for a solid contract management team and successful operation: Observant. This requires direct communication and a sense of fairness and equitability. high Demand. Below we've compiled a list of the most important skills for a Senior Contract Administrator/Contract Administrator. The professional skills necessary for contract managers to have include: Efficient and effective performance in a specific industry or work environment Fortunately, this fact has been realized by the industry and is hence the key driver to adoption of such solutions. Stand-out contract managers tap into their interpersonal skills every day for smooth contract delivery and to inspire innovative goods and services from suppliers. The Role of a Contract Administrator. Indeed ranks Job Ads based on a combination of employer bids and relevance, such as your search terms and other activity on Indeed. Presentation skills are also important in performing this function. We are seeking an experienced Contract Administrator to oversee the creation and completion of our vendor contracts. Administrators must have strong team-building skills. The overall requirements of a contract administrator generally include the following: Attention to detail and the ability to spot errors and inconsistencies Excellent reading and language comprehension Ability to work with a team at all levels of an organization Purchase Orders. Seeking instructions from the client in relation to the contract . The second competency is acquisition planning and strategy. These contracts may include employee relations, new business proposals, and purchase, sale or rental contracts. Administrating change control procedures . Tracking changes and monitoring the contracts in different phases is one of the core duties assumed by contract administrators. Administrators must analyze corporate policies and laws that pertain to specific contracts. Here's how Purchase Orders is used in Contracts Administrator … Staying organized and in control of the numerous details takes focus. He or she makes sure that all performance obligations specified in the contract are being met. By continuing to browse, you agree to our use of cookies. They must be equipped with an understanding of the marketplace in which their organization operates and also know how to utilize technology to meet their goals. Focus mainly on the hard skills needed to excel as a contract administrator, such as resource management, knowledge of regulations, and software proficiencies. What skills does a Contract Administrator need? An investment in a Contract Management solution will save the investing company millions of dollars of lost revenue, potential opportunities, rebates and more. If the answer to these questions is affirmative, then the solution is definitely worth a deeper dive. The power of influence plays a role in dealing with peers and senior level management. Contract Administration, 12.3% Procedures, 6.1% This covers the early stages of the acquisition cycle from planning to protest. She also publishes a weekly blog called Life on the Sunny Side. That means contract management administrators should establish a review protocol that ensures reviews happen well before or near mid-way points of contracts. Some employers might hire contract administrators directly out of school, although such candidates typically have graduate degrees or law degrees. Page 1 of 2,567 jobs. Reviewing contracts means spending time understanding special provisions, requirements and conditions to make sure they comply with legislation and follow the appropriate procedures. Competencies in post-award contract administration are essential to successful performance. Does the solution provide easy access to contact agreements? Skills and Traits Needed to Be Successful. Employees in nearly every industry and company need strong administrative skills . Managing change is also high on the list of job responsibilities. Learn more about post-award competencies by attending one of these events. Knowledge and understanding of the legal requirements involved in specific contracts. Are you prepared for the LIBOR transition? Contract Management is a key part of companies’ strategic sourcing requirements. Additional contract management skills are required for specialized areas of knowledge that exceed the competencies in pre-award, acquisition planning and strategy, and post-award. While these principles may be applied to all contracts, we recognize that some contracts require more oversight than others, depending on the complexity of the work being performed, risk involved and dollar amount of the contract. The professional skills necessary for contract managers to have include: Efficient and effective performance in a specific industry or work environment Productively interacting with other specialized professionals. Contract professionals have a wide scope of individuals to communicate with on a routine basis. Proficient Contracts Administrator with 10 years automotive industry experience. Photo Credit: Helico via Compfight cc This makes administrators a kind of jack-of-all trades; they may create end-date alerts for one department while another may only care that contract changes are recorded properly. This is a heavily important phase as it reviews the fundamental aspects of contract management, hence being labeled in the “pre-award” category. Administrators must analyze corporate policies and laws that pertain to specific contracts. Top Contracts Administrator Skills. Excellent communicator and leader with strong interpersonal skills. Whether it is a sales-side contract or a service/procurement side contract, a good contract management practice is to ensure that things start off on the right foot. A range of five to seven skills is sufficient to express your best characteristics as an employee without making your CV too redundant. Prior to residing in contract negotiations, an administrator spends time analyzing requirements. For example, 14.7% of Contracts Administrator resumes contained Contract Administration as a skill. Included in this competency are eight topics that should be understood in order to have the foundation of contract management before any processes begin. Problem solving is important. Contract Administrator Job Description Contract administrators, also known as contract managers, are responsible for managing various company contracts on behalf of their employer. Contract Administration process is the development of the specifications. A Contract Administrator needs to be able to work well under pressure and … You will be responsible for drafting contracts, examining and verifying data once the contracts are returned, and processing the contract to ensure it is filed properly in our system. Experience working with and managing contracts. Supervising and managing work (and variations to work orders) undertaken by contractors. Here are a few differentiators for contract management software that would help make that decision. That’s difficult especially because the domain is fuzzy that the differences are not all that apparent. Next, outline the required and preferred skills for your position. Administrators are responsible for drafting documents, preparing proposals and coordinating with all parties involved in the contractual agreement. These team-playing abilities and management tendencies will serve them well when it comes time to make reports, negotiate between parties and departments and complete the overseeing of contract execution. The role of a contract administrator (CA) is broad, but the most basic definition is managing the contract between the employer and the building contractor. A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks for our company. Obviously, for the purposes of this blog, we’ll focus on the “manage” portion. Contracts can be very complex. Managing paperwork associated with contracts, programs and projects and responding to any concerns or queries. Contract Administrator qualifications and skills. The contract process involves individuals with different styles and personalities. The authors, María Arraiza-Monteux and René Franz Henschel, outline the skills needed along the gamut of contract work, from initiation, bid, development, negotiation and finally to management. They may also offer employment to a migrant directly and support their application for an Essential Skills work visa. Contract Administrator jobs. Below we've compiled a list of the most important skills for a Contracts Administrator. As a business discipline in its own right, it can prove to be a boon or a bane, depending on how it’s managed. For a contract manager to make the proper business decisions, their knowledge must extend further than just contact terms and conditions. Despite this, what usually happens with contracts once they are signed and activated? Dealing with complex documents in a fast paced environment requires organizational ability. A contract administratorresume should emphasize your ability to meet the complex demands of contract negotiationwhile maintaining a simple, elegant and commanding format. The last competency is business. Administrators often become the nexus for disseminating key contract information to many departments or branches. The National Contract Management Association (NCMA) defines five “competencies” called The Contract Management Body of Knowledge (CMBOK) which outlines the critical terms, skills, and the required knowledge to manage contracts within an organization. Find out how our CLM solution can help. Most are stored as hard copies in various places, filed away by the legal department, kept in a desk drawer by the contract manager or sent away to the stakeholder. Employers hire candidates who are detailed oriented and possess highly developed skills. We ranked the top skills based on the percentage of Contracts Administrator resumes they appeared on. Look over these relative events. Problem solving is i… Administrators commonly specialize in a particular area of the profession such as government contracts, commercial contracts, logistics and related functions. Using the Skills. Summary : Over 12 years of experience as a Contract Administrator. 3+ years prior experience in a contract administration role or a related field ; Exemplifies knowledge of contract law, accounting principles and finance; Has strong negotiation and mediation skills Indeed may be compensated by these employers, helping keep Indeed free for jobseekers. The contract administrator's role will generally include: Inviting and processing tenders . Proven record of contract management and settlements upwards of $450M. Productively interacting with other specialized professionals. Analyze contracts to ensure they comply with state and federal laws and regulations; Qualifications for Contract Administrator. Relative considerations to keep in mind and decisions to be cognizant of are reviewed in this category in order to form a successful contract. Candidates interested in a Contract Administrator position should the following skills and qualifications: Fundamental knowledge of construction techniques, building materials, standards and equipment Ability to read, analyze and interpret legal documents, financial reports and technical documents The contract administration role is undertaken during the construction and delivery phase of a construction or building project. That means contract management administrators should establish a review protocol that ensures reviews happen well before or near mid-way points of contracts. Skills highlighted on Contract Administrator resumes include partnering with financial area managers in business development efforts, and introducing value-added services to existing and potential customers. Experienced administrators have negotiation responsibilities requiring savvy strategies. Displayed here are job ads that match your query. Strong ability to lead a team environment, train, and direct personnel, and manage administrative tasks necessary for the seamless daily operation to thrive. You should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law. Sort by: relevance - date. Copyright 2020 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Working knowledge of accounting principles Contract Administrator is not on the following lists: Long term skill shortage list. Simon enjoys writing career articles and is a columnist for the CV Weekly. All successful contract managers must have a solid understanding of the various aspects of business. Jan Simon is a career and life coach with more than 20 years of experience in corporate human resources. 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